Your Responsibilities
The HR Coordinator will play a key role in supporting the HR team across a wide range of HR tasks and activities. This role combines core HR responsibilities with a strong focus on analytics, system administration, talent acquisition and overall HR coordination to enhance operational efficiencies and drive organisational growth.
Talent Acquisition
- Assist with end-to-end recruitment processes, including drafting job descriptions, posting roles (Workday and LinkedIn), screening of candidates, management of referrals, and scheduling of interviews.
- Collaborative with HR team members and hiring managers to understand staffing needs and method of recruitment.
- Liaise with recruitment partner agencies by briefing role requirements, desired remuneration and other conditions of employment.
- Manage vacancies by advertising timely on the internal job board.
- Manage candidates through the recruitment process if applied direct or via referral.
- Undertake interviews using behavioural screening techniques ensuring cultural, business and technical needs for each position are met.
- Maintain and update recruitment data within Workday, ensuring data integrity and compliance with company policies.
- Preparation of employee letters and contracts.
- Support EVP initiatives to enhance the candidate experience.
HR Analytics and Workday System Support
- Serve as the support role for Workday-related queries and provide technical support to HR team members (local and abroad), employees and managers. Provide training and guidance to employees and managers on the Workday system.
- Work closely with the HR Systems and Data specialist preparing and maintaining various data spreadsheets including but not limited to compensation market data, employee demographics for the purpose of updating HR dashboards, reporting obligations for WGEA and other submissions annually.
- Maintain and update employee records, workflows and organisational structures within Workday.
- Troubleshoot issues, manage system configurations with LGT and enhance accurate system functionality.
- Collaborate with LGT on Workday updates, enhancements and integrations.
- Collect, manage and analyse HR data using Workday and other HR systems.
HR Coordination
- Support the HR team in coordination of all onboarding activities including requirements for first day, scheduling of corporate induction as well as presenting the HR Induction segment to ensure a seamless employee experience.
- Work with IT to ensure appropriate equipment shipping to locations outside of Sydney and Melbourne.
- Manage the background check process through WorkPro and manage any alerts proactively.
- Support the HR team in maintaining tracking of all staff movements in support of monthly payroll updates.
- Provide overall administration support for HR programs, projects, policies and procedures.
- Conduct and manage stay interviews, probation process and exit interviews.
- Ensure necessary offboarding requirements, including exit interviews are completed and information summarised and provided to managers.
- Act as a point of contact for employee queries related to HR processes, recruitment and Workday.
- Support the HR team with all administrative tasks relating to the Staff Engagement survey.
- Support the OD Manager in coordination of training initiatives including room bookings, attendance records and scheduling.
- Contribute to the WHS strategy and activities including WHS checks, follow up and communication to the Head of HR to ensure reporting is up to date and accurate.
- Contribute to the team by updating on any legislation changes identified and share market information as you come across it or proactively monitor.
- Draft and circulate various HR internal communications.
- Provide overall support for the HR team as required.
